Kitchen purchasing for hotels, clubs and restaurant groups
Every price confirmed before the truck is loaded.
Ambry sends each purchase order to the vendor, who confirms prices and quantities to send it back. The kitchen checks the delivery at the dock, and purchasing sees only the variances.
Sample purchase order
PO 1042 · Main Kitchen
1 price changed. Chef alerted before delivery.
One order, three sides.
Nobody re-keys anyone else's numbers. Each side completes its own step to get what it needs next.
Vendor
Confirms prices and quantities
Opens the order from a link in the email, with no login. Confirms each line or drops in a file, then requests payment once the delivery is verified.
Kitchen
Verifies the delivery
Checks counts and weights on a phone at the dock. Shorts and substitutions are recorded on the spot and become credits.
Purchasing
Reviews the exceptions
Sees only the orders outside tolerance. Everything that matches moves on to accounting without a touch.
How an order moves
- 01Order from your guideItems are organized the way your kitchen runs, each with its approved vendor and last confirmed price beside it.
- 02The vendor confirmsThe purchase order goes out by email. To send it back, the vendor confirms quantities and prices for that order.
- 03The kitchen receivesThe receiver checks the delivery against the confirmed order and keys in the actual weights.
- 04Purchasing reviews variancesOrders inside your tolerance verify themselves. The rest are listed with the difference shown.
- 05Accounting gets the matchThe amount payable is the received quantity at the confirmed price, ready before the invoice arrives.
Built for kitchens that buy at volume.
Ambry is for hotels, resorts, private clubs and restaurant groups that need real purchasing controls without an enterprise system to maintain. We set up your order guides, vendors and permissions with you.
See one order go from purchase order to match.
Book a walkthrough for your purchasing team.